Employee Payments ACH/NACHA - How does it work?

One Time Setup

1. Register with InLattice.
2. Install Quickbooks Plugin - When you login first time, application will prompt you to install plugin. Follow the instructions

3. Upload QuickBooks Employee List t - This can be done using InLattice > Settings > QuickBooks Interface > Refresh Employee list option
Set up ACH Payment Gateway Data You need to have an ACH account with the Bank. This information is entered in Settings > Setup Payment Gateway > Add/Edit ACH Payment gateway option
1. You will have the multiple options for creating NACHA file. Select appropriate options.
2. If you want to maintain (Add/Edit) Employee Banking information, Select Yes in "Do you want to setup employee banking information?" Otherwise for testing purpose, you will be required to login as a employee to enter this information.
3. Select Balanced/Unbalanced file option based on your bank's requirements
4. Enter other data provided by the bank.

5. Setup Employee Accounts in InLattice - Go to Settings > Add users to add employee accounts to InLattice. Based on your set up, you can also enter employee bank information here. You will receive email notification with employee userid and password. (InLattice Support Team can set up user accounts, after the employee list is uploaded to InLattice).
6. Set Up Employee Bank account info - Either you can do as part of step 5 or you need to login to employee account to update this information..

7. Enter Check Payments Extract Begin Date - Go to Settings > QuickBooks Interface > Enter Check Payments Extract Begin Date and enter a date.
Whenever new employees added to QuickBooks,
1. Upload QuickBooks Employee List.
2. Setup New Employee Accounts in InLattice.
3. Set Up Employee Bank account info

Use Settings > Application Settings screen to enable/disable various features of InLattice, setup user preference and banners, header images etc.

Creating NACHA file - Recurring Process

1. Create check payments for the employees in QuickBooks.
2. Login to InLattice account using Internet Explorer
3. Click on Import > Employee Payments

4. All payments made in QuickBooks since last import will be uploaded to InLattice > Employee Payments > Draft folder. You will be directed to Employee Payments > Draft folder.

5. You can authorize all payments by selecting all payments in draft folder and clicking on Authorize ACH payment..
6. Click on ACH NACHA file button and click on Create File button. You will be directed to the file download screen. Employees will receive an email notification, informing them about the payment, if email notification option is enabled

7. Download the file most recent ACH NACHA file.

8. Send the NACHA file to Bank as per your bank's guidelines.
9. You can also send all payment info to Employees. Employees will receive an email with a link to payment document. Employees can access these documents online for two years.
10. If you do not want to send the payment details to employees, you can delete the rows from the draft folder

For additional support, please contact us at support@inlattice.com